How to get Started with a Quote Management System
Do you have trouble keeping track of your quotes? Are they getting lost in an email inbox or on a computer desktop somewhere? Do you need to manually update them every time one is accepted, declined, or edited by the customer? Are your sales tax number or direct deposit receipts lost somehow? If any of these sound like problems that you face, then it may be time for a quote management system.
In this blog post, we will talk about 4 steps to get started with a quote management system.
1) Choose which features are more suitable to your sales process
This will depend on the needs of your company. For example, if you’re a smaller company with no sales team that only deal with plumbing services and not much else, then it might be better to go with one of the more basic quote management systems. On the other hand, some people prefer to have all their customer information in one place and they might need a more advanced tool in order to fulfill all their needs in a timely manner.
2) Decide which price quote is closer to your needs
After you have decided approximately which features match better your quoting process, you need to delve into more details. There are different quote management systems to choose from. In order to get started, you need to compare what features it has, how much money you’re willing to spend and whether it can sufficiently protect your customer data. We recommend that you take some time scrolling through the list of alternatives on the websites in order to choose which one is better for your company.
3) Establish a standardized quote to cash process
It is important before using your quoting management system, to establish quoting policies and procedures across your sales and finance team but also your full sales cycle in order to ensure recurring revenue for your company. It is also important to ensure that your solutions reflect your expertise and are aligned with your company’s philosophy and project scope.
4) Train your sales team to ensure customer satisfaction
Once you have decided on which software you will go for, then it is time to train your sales teams. The system will only be as good as your sales team and it is important to make sure that they are fully on board and according to your project’s time frame. This also includes a brief overview of the software, from external separate labor experts, so your sales reps can see just how easy it is for them to use the tool, but don’t worry about going into too much detail – you want this process to be simple for them!
If you’re looking for a way to create your quote management system, we have the solution. InvestGlass is a CRM platform that will help you make better quotes and handle them more efficiently. We want to take care of everything so that you won’t have any surprises—You will know how much it costs and what features are included before you start using your new quote management system.
So what do you say? Are you ready to change your business for the better? Contact us today!