The Definitive Guide to Approval Processes

Mastering the Approval Process with InvestGlass: A Comprehensive Guide to Streamlining Business Processes

InvestGlass has revolutionized the way businesses handle approval processes, from quote-to-cash, sales processes, and compliance processes. By automating key components of an approval process, companies can save time, reduce errors, and improve overall efficiency. In this article, we will provide a detailed overview of the approval system offered by InvestGlass, including the elements involved in creating automated approval processes, the benefits of a workflow approval process, and the final approval actions you can expect.

Understanding the Approval Process

An approval process consists of a series of steps that must be followed in order for a decision to be made or an action to be taken. This process can be applied to a wide range of business scenarios, such as budget approvals, invoice approvals, and project approvals. InvestGlass offers two types of approval processes: series and parallel.

Series Approval Process for simple business process:

In a series approval process, approval requests are sent to each approver one after the other. Each approver must validate their part before the request is sent to the next approver. This ensures that all necessary approvals are obtained before an action can be taken.

Parallel Approval Request Process:

In a parallel approval process, multiple approval requests are sent out simultaneously, allowing all approvers to validate or reject the request at the same time. This method is often used when a decision must be made quickly, and everyone’s opinion or contribution is essential.

Creating an Automated Approval Process with InvestGlass

To create an automated approval process, follow these steps:

1. Set up the approvers’ list, which typically consists of a group representing a team. Multiple approvers can be added to a list.
2. Create a new approval process, selecting the target object (such as a contact record or document).
3. Set conditions, if desired, to automate the process.
4. Choose the communication method (default is website notification and email).
5. Customize email templates and notification templates if desired.
6. Set up vote conditions, recall functions, and re-assign functions.
7. Configure the final approval actions and communication.

Once you have completed these steps, you can set the approval process chain as either a series or parallel process.

Benefits of Automated Approval Processes

Manual approval processes can be time-consuming and prone to errors. By automating approval processes, you can:

• Gain more control and transparency
• Allow team members to obtain approvals more quickly
• Reduce errors and improve efficiency

InvestGlass also allows for customization of the approval process, catering to specific approval processes required by different departments, marketing initiatives, or project plans.

Key Components of an Approval Process

An efficient approval process is vital for streamlining business processes and ensuring that crucial decisions are made in a timely manner. The key components of an approval process include the following elements:

• Approval request: The initial submission of a request for approval from the relevant team members or stakeholders.
• Business process: The entire process, from submission to final approval or rejection, should be designed to support the specific needs of the business.
• Automated process: Automating approval processes can reduce errors, save time, and increase efficiency.
• Approval management: A well-organized system for managing approvals, including permission levels, due dates, and communication channels.
• Review process: A thorough review of submitted documents, including an initial review and any further approval steps required.
• Custom templates: Built-in templates can be utilized or custom templates can be created to streamline the process and ensure all necessary details are included in the submitted documents.
• Approval steps: The multiple steps involved in the process, including initial submission actions, approval process steps, and final rejection actions.
• InvestGlass approval process: Integrating the approval process with InvestGlass can help manage approvals across different departments and facilitate collaboration.
• Project plan: A clearly defined project plan can help guide the approval process and ensure that all aspects of the project are considered.
• Timely manner: Ensuring that approvals are made in a timely manner is crucial to maintaining efficiency and avoiding unnecessary delays.

By focusing on these key components, businesses can create automated approval processes that are more efficient and effective than manual approval processes. This enables teams to collaborate more effectively, reduces the risk of errors, and ensures that projects move forward smoothly.

Conclusion

By leveraging InvestGlass’s automated approval process, businesses can streamline their approval systems, improving efficiency and reducing errors. With a user-friendly interface and customizable options, InvestGlass offers the tools necessary to create a seamless approval process tailored to your business’s unique needs.

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